Nothing is bought without approval
Staff request what they need, managers approve, and every purchase moves through nine stages from department request to payment.
- 9 stages
- Approval first
- Partial issue
Sound familiar?
Money spent before sign-off
Approval is a stage every purchase has to pass.
Deliveries nobody checked
Goods are received and booked into a store before the invoice is paid.
Verbal requests, lost requests
Every staff request is recorded with who asked and from which department.
Stock issued without a trace
Requests can be issued in part or refused with a reason.
Everything you need, in one place
Staff requests
Itemised requests with quantity asked for and quantity issued.
Departments
Requests come from, and are tracked against, a department.
Suppliers
Record the supplier and agreed total on each job.
Invoices & payment
Close every job with the supplier's invoice and payment.
Store booking
Received goods go into the right one of your six stores.
Partial issue
Issue what's in stock now and keep the rest pending.
Nine stages, from request to payment
Every purchase passes each stage in order.
- 1Department requestA department asks for what it needs.
- 2Procurement requestThe request becomes a procurement job.
- 3ApprovalA manager approves before any money is committed.
- 4SupplierThe supplier is chosen and recorded.
- 5Purchase orderA purchase order goes out with the agreed total.
- 6Goods receivedDeliveries are checked in.
- 7StoreStock is booked into the right store.
- 8InvoiceThe supplier's invoice is recorded.
- 9PaymentPayment closes the job.
Up and running in 4 steps
Our team helps with setup, training and data entry.
- 1
Set up departments and stores
Match your farm's structure.
- 2
Staff raise requests
Items and quantities, from their department.
- 3
Managers approve
Approve, partly issue or refuse with a reason.
- 4
Buy through the workflow
Anything not in stock becomes a nine-stage procurement job.
Plans, pricing and full details
See AgroFlow's plans and subscribe on the AgroFlow website.
Questions, answered
What are the nine stages?
Department request, procurement request, approval, supplier, purchase order, goods received, store, invoice and payment.
Can a request be partly fulfilled?
Yes. Staff requests record the quantity requested and the quantity issued, and can be partly issued or refused with a reason.
See it running in your business
Book a free demo and we'll set it up around how you actually work.